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Memo
To: Long Island University: Administration, Faculty & Staff
From: Audio Visual Services (AVS)
Date: Spring 2008
AVS would like to and remind you of our policies to ensure that the campus community enjoys the full benefit of our services:
- All AV Requests must be placed in person at least one week in advance (by the professor or an authorized staff member) and will not be accepted through interoffice mail, postal mail, email, phone or fax. Last minute orders will be honored only if equipment is available.
- AV Requests listed as “Permanent Orders” will be honored from the first through last day of classes as listed on the LIU Brooklyn Campus Academic Calendar. If you require equipment during Finals week or Intersession, please file a separate request. (Spring orders will be delivered thru May 06, 2008)
- For your convenience the forms have been color coded as follows:
Yellow - Standard Request Form (Humanities, Main, LLC, HS)
Green - Health Science Request Form (HS Conference Halls 107, 119, 121)
Pink - VIP/Special Event Request Form
- If you require AV equipment for an on-campus special event, please submit an AV Request form in addition to your Room Reservation. The forms are available in the AVS Office or can be downloaded at: www.brooklyn.liu.edu/avs. Please make sure you select the appropriate form, enter the time and date, building and room #, check off all the equipment you require, sign the form and hand it to an AV staff member for review and approval.
- We would like to remind faculty that due to the increasing volume and demand of some equipment, we implemented the following changes: AVS no longer delivers portable CD/Cassette Players, Video Cameras, Overhead or Slide Projectors to classrooms, labs or lecture halls. Anyone requesting these items will be responsible for pickup and return. We will continue to deliver TV/VCR/DVD carts, Multimedia Projectors and Smartcarts. As always we will continue to provide technical support, instruction and usage of equipment.
- Our carts are not to be dismantled. Please do not disconnect any peripherals (VCRs, mouse, projector, cables, etc). If you are unclear as to what you require to make your presentation, please consult with an AV staff member who will be more than happy to review your order and answer any questions you have. For example, if you have your own laptop and wish to make a Powerpoint presentation, you should request an LCD projector only as opposed to a full Smartcart.
- We also strongly recommend that you and your students back up all presentations on a finalized CD-R or USB jump drive, as we have begun to phase out certain items, such as Zip and Floppy Drives.
- Please remember that all equipment delivered to your room, remains your responsibility until it is returned or picked up by AVS staff. In order to prevent further theft or damage to our equipment, please do not leave Smartcarts, Laptops, etc unattended. If a class is cancelled, ends early, or if there is a room change please contact us ASAP and have a responsible person remain with the equipment until it is picked up or, have it returned to AVS. Upon signing the request form you agree to these terms. Please remember that you and your department will be held accountable for damaged or missing items and forfeit permanent order status.
- After using the equipment, please take a moment to retrieve your belongings. While we are happy to return any items found, we cannot be held responsible for these items.
We look forward to working with you again in the summer and fall months. Feel free to call ext. 1348 or visit us in Pratt 325, if you have and questions or special needs.
The Staff at AVS |
