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Library
Guide 16
Locating
New York State Documents
The
LIU/Brooklyn Campus Library is a depository library of the New
York State Document Depository Program. We receive core titles
published by the State of New York . Documents are received monthly
from the New York State Library in Albany. Currently , we have
documents from 1993 to present . These documents are located
in the Reference Room on the 3rd floor of the LLC building and
are shelved in NYDOCS (New York state document classification
system ) call number order. This handout will show you how to
locate documents of interest to you. New York State Documents
do not circulate but must be used in the library. You can make
copies , but like with all reference material ,you must leave
ID at the Reference Desk.
LOCATING
DOCUMENTS USING THE CHECKLIST
Every month
the New York State Library prepares a list of the documents that
have been sent to recipient libraries that month . This list is
called Checklist of the Official Publications of the State of
New York and is located in black binders at the end of the documents
. In the Checklist the documents are arranged
in the NYDOCS call number order.
Because the
LIU/ Brooklyn Campus Library is a paper depository , not a full
depository ,we only receive selected documents . In the Checklist
, the documents that are sent to the paper depository libraries
, such as LIU/Brooklyn , are marked with the letter D. In addition
, every month we mark the Checklist with a check mark to
indicate which documents we have received that month . This has
been done for all documents received since 1995
Begin your search by checking the latest checklist for
New York State Depository Library documents ("D"). Once you find
a interesting document ,check to see if there is a check mark next
to it .If there is no checkmark next to the document , then we have
not received that particular title. If we have received the title
, note the full NYSDOCS number located on the left and proceed to
the document shelves.
The checklist
is not cumulative. Therefore, you must check each Checklist to
do a comprehensive search . Documents not available in the Brooklyn
campus library can be obtained from the New York State Library through
our library's interlibrary loan services , at the desk in
the Reference Library.
OTHER NEW
YORK STATE DOCUMENT REPOSITORY LIBRARIES
- The New
York State Library in Albany maintains an electronic catalog of
documents in its collection. You can gain access to this catalog
at the following URL:
http://www.nysl.nysed.gov/edocs/education/chcktext.htm
- There are
over 300 other libraries, at various depository levels, in New
York State. A listing of these can be located at the following
URL:
THE HOLDINGS
AND DEPOSITORY PUBLICATION CODES OF NEW YORK STATE DEPOSITORY LIBRARIES
| I |
New York State Documents Information
Access Center. These libraries only receive Checklist. |
| C |
New York State Documents Reference
Center. These libraries receive selected documents designated
as "core list", plus everything I depositories receive. |
| D |
New York State Documents Depository
Library. These libraries receive everything that C and I depositories
receive, and more. |
| R |
New York State Documents Depository
Library. These libraries receive everything that C,D and I depositories
receive, and more. |
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